Solutions

Transition Process Flow

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Benefits of IMBS transition & onboarding

A structured handover minimizes disruption: we stand up shared trackers, align eligibility/authorization cadence with scheduling, and plug in weekly reporting from day one-so leadership gets real visibility while teams settle into steady-state.

Plan & prepare

Spin up authorization and eligibility track sheets, confirm roles/SLAs, and map payer workflows so go-live has no loose ends.

Early-warning reporting

Weekly EOBs, denials, high-balance, complicated cases, and A/R files surface exceptions early and drive accountable follow-ups.

Go-live with visibility

Approvals trigger instant handoff to scheduling; letters are uploaded to the EMR and highlighted on the tracker for same-day action.

Stabilize & optimize

$3k high-balance claims are pulled 30 days prior; long-unpaid denials get twice-weekly touches until resolved-then lessons feed prevention checklists.

Our transition process lets you concentrate on patient care

Clear trackers + scheduled reports = one source of truth. Everyone sees status, next steps, and bottlenecks-so clinicians aren’t dragged into billing rework.

Cutting-edge tools
that drive performance

Shared artifacts and cadenced files make progress obvious from week one.

Authorization master track sheet

Daily-updated Excel tracker with patient, drug/regimen, payer, dates, type, and remarks-your live source of truth.

Eligibility schedule cadence

Run four business days ahead; notify onsite teams three days prior; send reports one day prior and day-of to catch late adds.

Weekly operational files

EOBs, denials, credentialing, high-balance, complicated cases, and A/R-delivered weekly for action.

Secondary claim readiness

Dual-insurance secondaries go out within 24 hours of the primary remit to keep cash moving.

See What Healthcare Providers Say About Us 💜
"With over 10+ years in the Healthcare Industry, it remains refreshing to work with a company that performs and produces what was promised. IMBS professional and pleasant demeanor with our patients, effective and timely follow-up, efficient approach and ease to work with, exemplifies our experience with this organization on a daily basis."
Dr. Jordan
"IMBS has been our partner for years for inpatient coding, and with their help we have been able to reduce our coding turnaround time. Our Account Manager and his team are wonderful to work with, consistently responding to requests very timely, including those asking for additional assistance. The IMBS team sends monthly practice report to tack the month on month progress of the practice."
Dr. Gonzalez
"Intelligent Medical Billing Solutions team has not only helped me in setting up my new practice from top to bottom, but also helped the office administration tasks to run very smoothly and successfully without any hassle in patient’s treatment. We are very thankful and satisfied with all the services provided by Intelligent Medical Billing Solutions."
Dr. Morris
"Our implementation with IMBS was seamless and our revenue cycle management process improved right away. We were able to cut expenses by 30-40 percent and productivity increased by 50 percent."
Dr. Brown
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Contact us

Which of these challenges are you facing as a provider?

  • I am facing issues with denied claims.
  • I am struggling to collect on accounts receivable timely.
  • I have problems collecting co-payments upfront from my patients.
  • I am unable to find an EHR software specific to my practice.
  • I want to avoid medical billing errors.
 
Call us at: +1 (540) 583 6445
Mail us at: info@billingIMBS.com
Your benefits:
  • Client-first
  • HIPAA-aligned
  • Specialty-savvy
  • Results-driven
  • Proactive problem-solvers
  • Transparent reporting
What happens next?
1

We schedule a call at your convenience.

2

Discovery & consulting: goals, data access, and scope.

3

Proposal & plan: services, SLAs, pricing, and timeline.

Schedule a Free Consultation